Automatic Meeting Minutes

Last updated: February 13, 2026

TL;DR

Menutes automatically generates structured meeting minutes with decisions, action items, and next steps. It works for both in-person and virtual meetings in 50+ languages. Minutes are ready within 2-5 minutes after the meeting ends. Free plan includes 5 hours per month.

Automatic meeting minutes are structured summaries generated by AI from a meeting recording. The AI records, transcribes, and then extracts decisions, action items, and next steps into a clean document. Menutes generates minutes from both in-person and virtual meetings in over 50 languages. 5 hours free per month, no credit card required.

What do automatic meeting minutes include?

The AI analyzes your meeting transcript and produces a structured document, not just a raw wall of text. Each section is clearly labeled and organized for quick scanning.

  • Decisions: what was agreed upon during the meeting, clearly stated
  • Action items: tasks assigned to specific people with deadlines when mentioned
  • Next steps: what happens after the meeting, follow-up meetings, and deadlines
  • Key discussion points: a summary of the main topics discussed
  • Speaker labels: who said what, identified by AI speaker diarization

How do structured minutes differ from a raw transcript?

A raw transcript is a word-for-word record of everything said. For a 30-minute meeting, that is 4,000-6,000 words of text. Finding the three decisions and five action items buried in that text takes 10-15 minutes of reading.

Structured meeting minutes extract the signal from the noise. The AI identifies what matters (decisions, actions, next steps) and presents them in a scannable format. A reader can understand what happened in the meeting within 30 seconds.

With Menutes, you get both: the full transcript as a reference, and the structured minutes as the primary output. This gives you confidence that nothing was missed, with the convenience of a concise summary.

How does Menutes generate meeting minutes?

The process has three steps. First, record the meeting. Open the Menutes app on your phone or laptop and press record. For virtual meetings, the app captures system audio. For in-person meetings, it uses your device microphone.

Second, the AI processes the recording. Speech recognition converts audio to text with 90-95% accuracy. Speaker diarization identifies who spoke each segment. This takes 2-5 minutes after the meeting ends.

Third, the AI generates structured minutes. It identifies decisions, action items, and next steps from the transcript and organizes them into a clear document. You can review, edit, and share the minutes immediately.

Who benefits from automatic meeting minutes?

Teams and managers

Keep a clear record of every standup, planning session, and retrospective. Team members who missed a meeting can catch up quickly. Managers save 2-4 hours per week on note-taking and follow-up documentation.

Board members and executives

Board meetings require formal minutes with resolutions and voting records. AI captures the exact wording of decisions, so the board secretary does not need to reconstruct them from memory.

Consultants and agencies

Client meetings produce requirements, scope changes, and agreements. Automatic minutes create a clear record that both parties can reference, reducing disputes about what was agreed.

Sales teams

Sales calls contain objections, requirements, and commitments. Automatic minutes capture these details for CRM updates and follow-up, so nothing falls through the cracks.

How does Menutes pricing compare?

Menutes is 50-70% cheaper than most competitors while offering both in-person and virtual meeting support.

ToolPriceIn-person support
MenutesFree / €10/mo / €9/user/moYes
Otter.ai$16.99/moNo
Fireflies.ai$18/moNo
Fathom$19/moNo (Zoom only)
tl;dv$20/moNo

Try Menutes free

5 hours of free transcription per month. Automatic meeting minutes with decisions, action items, and next steps. No credit card required.

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In-Person Meeting TranscriptionBoard Meeting TranscriptionBest Meeting Transcription Tools 2026

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Frequently Asked Questions

Menutes generates structured minutes within 2-5 minutes after the meeting ends, depending on the meeting length. A 30-minute meeting typically produces minutes in about 3 minutes. A 2-hour meeting may take up to 5 minutes to process.

Yes. The AI-generated minutes are a starting point that you can review and edit. You can correct names, adjust wording, or add context that the AI may have missed. The full transcript is also available as a reference.

Yes. Menutes identifies action items from the conversation and lists them separately in the meeting minutes. Each action item includes what needs to be done and, when mentioned, who is responsible. This saves you from manually scanning through notes to find commitments.

Transcription accuracy is typically 90-95% for clear audio. The AI summary captures key decisions and action items with high reliability. Accuracy depends on audio quality, speaker clarity, and background noise. Results are best with a quiet room and speakers within 2-3 meters of the device.

Yes. Meeting minutes can be shared via email directly from the Menutes app. Team plan users can also share within their organization with flexible access controls. This makes it easy to keep stakeholders informed without requiring them to attend every meeting.

Yes. Unlike most meeting transcription tools that only work with Zoom or Teams, Menutes records from your device microphone. Place your phone or laptop on the table, press record, and get automatic minutes from your in-person meeting. No special hardware needed.